They have a fully functional 15-day trial so that you can try it out before you buy. I found a plugin from Sperry Software called Power Rules Manager. I have always been unhappy with the rules manager in outlook and thought it could be improved - a lot! Since I had some redundant rules and rules with similar names, I decided to look for something that could help me not only sort the rules out but whittle them down a little. I have upwards of 380 rules which sort my email into hundreds of different folders. The problem is that I have used more than all of it. I now have the maximum amount of rules space allowed in MS Exchange, at least as far as I know - 256kb. I went about making more rules to keep my email manageable. I requested and received additional rules space. I quickly ran out fo Rules space (I believe the default was 64kb at the time). When our institution first set up MS Exchange as our mail server software, I started making rules to sort my email into various different folders and subfolders. My email reader of choice, on a Windows-based computer, is Outlook. Organize email by using inbox rules in Outlook.For many years I have had an exorbitant amount of email, as many of you do as well. Click an underlined value to edit.Ĭertain rules will only run when Outlook is on. Name the rule, setup rule options, and review the rule description. Select the conditions, add the relevant information, and then select OK. Select an underlined value, choose the options you want, and then select OK. Select Flag messages from someone for follow-up. Select File > Manage Rules & Alerts > New Rule. To use the rule right away, select the Run this new rule now on messages already in the current folder checkbox, and then select OK. When you're done creating the rule, select OK. Select a condition, and what to do with the message based on the condition.įor example, to move messages with a certain title to a specific folder, select the Subject contains condition, select Move the item to folder, select or create a New folder, and then select OK. Right-click an existing message and select Rules > Create Rule. Rules allow you to move, flag, and respond to email messages automatically.
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